Google Workspace is a powerful collection of cloud-based productivity and collaboration tools from Google. It is massively popular among businesses of all sizes, from those needing basic Web Hosting Plans to larger enterprises, due to its rich features and affordable pricing.
However, many users may not be fully utilizing the capabilities of Google Workspace for their business. This blog provides some simple Google Workspace tips and tricks to help businesses.
Make Gmail More Productive
Gmail is the core email application in Google Workspace. While user-friendly, Gmail has some limitations that can impact productivity. Here are some tips:
- Enable Priority Inbox: By default, Gmail shows emails in chronological order. Enabling Priority Inbox will surface important emails first based on Gmail’s algorithms.
- Use Filters Judiciously: Filters help organize emails, but using too many can slow down Gmail. Stick to a minimal set of crucial filters.
- Customize Display Density: Adjusting display density can declutter your inbox view by showing or hiding attachment previews.
- Merge Multiple Accounts: If you use both Google and non-Google email accounts, you can merge them all into one unified Gmail view.
Optimize Google Docs, Sheets and Slides
Google’s Office suite apps – Docs, Sheets and Slides – are used by millions. Try these Google Workspace for business tips for better productivity:
- Use Explore Sidebar for Research: The Explore sidebar in Docs allows searching the web and incorporating research material without leaving the document.
- Edit Images Within Docs: You can perform basic image editing like cropping and adjustments right within Google Docs without external tools.
- Record Macros in Sheets: Sheets now allow recording macros to automate repetitive tasks, saving significant time.
- Install Add-Ons: Sheets has an ecosystem of third-party add-ons that extend its capabilities for math, text manipulation and more.
Make the Most of Google Calendar
Google Calendar helps schedule meetings and track everyone’s time. Try these tips:
- Enable Tasks Integration: Connect Google Tasks to Calendar to view your to-do list alongside your schedule for better time management.
- Get Daily Agenda Emails: Configure Calendar to email you an agenda every morning so you start your day organized.
- Use Meet Dial-In Option: For Google Meet video calls, you can dial in using a phone number if you don’t have internet access.
Leverage Google Workspace Integrations
While powerful out-of-the-box, Google Workspace allows installing third-party integrations and add-ons to extend functionality:
- Try Gmail Add-Ons: Several Gmail add-ons, like Shared Contacts and Gmelius, allow teams to share and collaborate on contact databases effortlessly. Features like mail merge are also enabled.
- Use Cloud Search Google: Cloud Search provides unified search capabilities across all your Workspace apps like Gmail, Drive, Docs and more with intelligent filtering and suggestions.
- Try Chat in Gmail: The team chat features of Google Chat are built right into Gmail, so you don’t have to keep switching between apps and screens.
Google Workspace Pricing
Google Workspace offers flexible, secure, cloud-based pricing for businesses with plans designed to meet the needs of teams of all sizes.
Pricing starts as low as $6 USD per user per month for the Business Starter plan suitable for small teams. This goes up to $18 USD per user per month for the Business Plus plan, which adds enhanced cloud storage, attendance tracking, and more.
You’ll need to contact their sales team to get an Enterprise plan quote specific to your organization’s needs. Pricing is based on the number of users and the specific mix of apps and features required.
Conclusion
By following these G-suite tips and tricks, businesses can go beyond the basics and use the full collaboration and productivity potential of Google Workspace apps like Gmail, Docs, Sheets and more. Simple improvements in workflow can lead to significant efficiency gains across teams.